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What is digital document management and what are the benefits?

In the late 80’s and early 90’s, thousands of companies began transitioning to digital systems to track, log, and file their physical documents. As the years have passed, more and more organisations have become pro-digital for many efficiency reasons in terms of accessing documents, while also curbing their paper waste and improving their recycling efforts.

Here at Box-it North West, our business is all about document management. Whether you have paper records to store (or shred), whether you are looking for document scanning and hosting services as part of your digital journey, or want a proven digital document management system, such as Omnidox.

What is a Document Management System (DMS)?

Omnidox is a secure repository for storing, sharing and viewing your documents online. You have them all in one place to manage and you can control who has access to certain documents through a variety of user permissions. This is what you would call a Document Management System or DMS for short.

At the core, digital document management (commonly referred to as DDM) is a way to store every type of electronic document, both physical and digital, for your company, in one location. There are also solutions for hybrid document management, which integrates paper and digital processes; scan on demand being the perfect example of service we offer here at Box-it North West.

Digital document management means less paper waste, greater efficiencies and better organisation. We know that over time, a company’s documentation and hard copy data can become challenging, and we understand that. Digital document management is your solution.

So, what are my options?

We’re glad you asked. With Box-it, we can provide three main options for you. Scanning services, document hosting, and business processing. Detailed below, we hope you find the service you’re looking for.

  • Scanning services – Box-it can scan in any physical paper documents, no matter the size. If you want something digitally stored, we can do so. Processing upwards of over 140 million sides of A4 paper each year, we would like to think we have the process down to the crossed T’s and dotted I’s. We can scan in bulk, or a few documents every other day. Find out more here.
  • Digital document hosting – hosting is done on our secure cloud based platform, Omnidox. Built by Box-it, for our clients, we are here to provide you with cutting edge, cost efficient solutions to storing documents online. On top of that, everything stored on Omnidox is in the cloud, so you can access it any time, from anywhere. They are also all backed up, on a fully-maintained system, and stored securely within the UK. Find out more here.
  • Business processing – as our last major service for document management, we can professionally manage multiple aspects of your company. Account management, to mail room and email documentation, and processed however you desire us to. We are here to make your documentation and organisation process smoother, and easier all around.

With all of that said, feel free to contact us for further information or a quote for your documentation needs. You can call us on 01928 740707 or get in touch with the contact form on our website.

Posted on: June 12th, 2018