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How to encourage your staff to keep the office secure

Office security is incredibly important, letting it slack can return a whole range of problems. Including breaches to official legislation or damages to the company. If you man a large office however, encouraging all staff to upkeep office security can be a tricky task.

Here at Box-it North West we are the document security experts, from digital document management to physical paper storage and disposal… We can help with it all.

Read on for our tips on how to keep your office secure and how to encourage your staff to do so too.

How to up your office security

Though it’s important to practice both work and personal security. Polishing off your office regimes are likely to be a bigger task due to the amount of files and information you are likely to retain. With the recent implementation of GDPR, it is crucial now more than ever to keep your office well in line with data protection legislation.

In short, just a few of the reasons why you should keep your office secure are…

  • Stay in line with data protection legislation, such as GDPR
  • Prevent security breaches to your personal work information
  • Prevent theft of your secure documents
  • Protect sensitive details of staff members that you may retain
  • Maintain your company’s trusted reputation

There are a lot of things that can compromise your office security, such as an untidy office or non-obliging staff. To tackle the latter issue, read on.

How to encourage your staff to hone in on office security

Challenge bad habits

Without being discriminative, if you have a member of staff or two who are culprits of leaving sensitive files around – raise the issue with them. It doesn’t have to be disciplinary, just a simple conversation where you highlight the problem and explain the repercussions of it. Chances are, the staff member doesn’t know they are doing wrong and will rectify the issue now they know about it – problem solved!

Offer incentives

One of the most renowned methods of motivation, endorsed by the likes of Abraham Maslow and Jeremy Benthem is to incentivise.

Incentives, whether they be monetary, or simple acts of gratitude can go a long way in employee motivation and morale; and, can encourage staff to be vigilant with their office security too!

You could make sure that staff are completing daily security tasks with an office security checklistand reward those who are consistently being secure with a reward. Or, alternatively reward the whole team to a staff fun day or night out as a thank you for them being security-savvy.

Make security fun

Though there’s only so many ways you can make the job of ‘security’ a fun one, we do have some ways that you can be creative with your office security. This could hold the potential to engage and encourage staff, so it’s worth giving it a go. Read about how you can be creative with your office security here.

Together… Or not at all!

office security

And finally, in order for you to motivate and encourage your staff to keep the office secure – you should get involved, too!

If security and general office maintenance is concentrated on together as a single unit, rather than being an individual task then it is much more likely that staff will become involved. (And will be encouraged to upkeep security at the same time too),

For more tips on office security, head over to our blog. Or, for all your document security advice and services, and more, get in touch with us today.

Posted on: June 29th, 2018